Teacher Meeting Notes Template
This template will help grade chairs and teams plan effectively during meetings. It will also provide documentation of meetings. Staff Meeting Minutes Template Example. Ferris.edu Ideal for Universities and Colleges, this Minutes of Meeting Template for Staff members includes meeting purpose.
Sample minutes of meeting. 1. Republic of the Philippines Department of Education Region IV– B Mimaropa Division of Occidental Mindoro PEDRO T MENDIOLA SR MEMORIAL NATIONAL HIGH SCHOOL National Road, Bagong Sikat, San Jose, Occidental Mindoro SAMPLE MINUTES OF MEETING Name of Association:MAPEH DEPARTMENT Type of meeting: Coordinating meeting Date: September 2, 2014 Time: 3:30 p.m.
Containing all the necessary details about the members involved in the meeting, these school meeting minutes template are handy in practical purpose. Free Download.
Meeting Facilitator: Mrs. Dagohoy HEAD TEACHER II/ MAPEH DEPT. Invitees: MAPEH Teachers and Year Level Coordinators Call to Order: Meeting was called to order at PTMSMNHS’s Conference Hall. Quorum was established Roll Call: Attendees Present: Joel Grospe Jodura Transfiguracion Mylene Pizarra Daisy Dayanan Alvin Masangkay Thea Eunica Estonilo Absent: None Meeting Agenda: 1. To discuss the PTMSMNHS Intramurals 2014. To designate Chairmen and Vice-Chairmen for the said event. To deliberate the activities and games to be included in School intramurals.
APPROVAL OF MINUTES FROM LAST MEETING: Motion: To approve the Friday’s School Planning Team meeting together with the School Principal about the School Intramurals 2014. Vote: Unanimous approval Resolved: The minutes of the August 29 meeting are approved as corrected and entered into the School’s records. REPORTS: Management Report given by Mrs.
Meeting Minutes Template
Dagohoy about last year’s intramurals. Written reports presented and maintained in Department’s records. Collections Report given by the Treasurer, Maria Paz R. OPEN ISSUES: Each year level should have representative/ chairman to lead the school intramurals. Intramurals/ collection fee How to make the school intramurals become successful IV. PLANS: Motion: Elect the potential leaders for the event. Vote: Majority approval Resolved: Elected Chairman of each year level took the challenge and accepted the responsibility.
Motion: Dispersed tournament managers’ tasks. Vote: Unanimous approval Resolved: The tournament managers got the list of players and prepared the instruments/ materials needed for the games. Motion: Discussed the use of PE Uniforms in all levels. Vote: Motion approved- three in favor, one was opposed. The use of PE uniform is a nice idea to minimize the students’ expenses but the one opposed insisted that not all students can provide the PE uniform’s payment. Resolved: The body agreed that the PE uniforms will be used by the students as their costumes/ attire for the incoming school intramurals. SPECIAL NOTE/S: Next meeting will be on September 8 2014; 2 o’clock in the afternoon at the PTMSMNHS Session hall.
ADJOURNMENT: Meeting adjourned at 5:00 in the afternoon. Prepared by: Approved: Estrella H. Piccio Mary Jane S. Dagohoy Note taker/ Secretary Head Teacher II/ MAPEH DEPT. Noted: FRED E.
MAGBANUA School Principal III.
. Name of your PTO. Date of meeting. Time of meeting. Place of meeting.
Name of presiding officer (“meeting was called to order by president Amy Johnson at 7:05 p.m.”). Members in attendance and whether a quorum was reached. Names of any guests in attendance. Time of adjournment.
Name of secretary who prepared the minutes To Make It Easier If you take your notes on paper during the meeting, start with a preprinted page with the heading already filled out. Prepare a template file on your computer with the standard headings and major section titles already inserted. Use this blank file to start each new set of minutes. Identify new sets of minutes on your computer by naming the file with the type of meeting and the date of meeting (e.g., “EXEC BOARD 051510”). Save the files in a folder on your computer reserved just for PTO minutes. Use a laptop to take notes during the meeting only if you are comfortable and quick on the computer.
Meeting Notes Template Word
You don’t want to miss anything important because you are struggling with the keyboard or spell-checker. Don’t be afraid to interrupt the meeting to ask for the proper spelling of names. It is far more awkward for a member to see her name butchered in last month’s minutes than it is for you to ask her to spell it correctly while you are taking notes. Proper Content of Minutes Following Robert’s Rules of Order, the business of a PTO is conducted by proposing, discussing, and voting on motions. Under this format, the minutes of a meeting focus on the content and outcome of the motions. With motions, there’s a clear “yea” or “nay” vote that makes it obvious to all whether a proposal has been approved or denied.
However, many parent groups operate more informally and don’t use motions to drive their meetings. In this case, it is more difficult to decide what should be and what shouldn’t be included in your minutes. If your group runs its meetings without motions, keep in mind these basic rules:. Be concise. Be accurate. Don’t try to summarize discussion or who said what.
Document major decisions and ensure that the participants agree with your understanding of the decision. If you’re in doubt, speak up to clarify whether a decision has been made. Finalize the minutes in a timely fashion. For each motion, list the complete wording of the motion and the outcome of the motion (approved, defeated, tabled). You may also include the name of the person making the motion, but it’s not necessary.
Teacher Meeting Notes Form
If you do decide to include names, be consistent and include them for all motions. Do not include the name of the person who seconded the motion. Do not summarize the discussion of the motion.
Do not attribute discussion or comments to individuals. Do not include editorial comments about the nature of the discussion.
Just indicate whether the motion passed or not. Do include the name of the speaker and the name of any committee that presents a report, along with a very brief (one or two sentences) summary of the committee’s report. Attach a copy of any committee’s formal report as part of the permanent record of this meeting.
Do include the name and title of any guest speaker at your meeting, along with the topic of the speaker’s presentation. Do not try to summarize the speaker’s presentation in your minutes. Attach any handout from the speaker as part of the permanent record of the meeting. After the Meeting Finalize your minutes quickly, preferably within 24 hours of the meeting. The faster you return to your notes, the easier they will be to decipher. Send a copy of your draft minutes to the executive officers for preliminary approval.
They should be on the lookout for errors or omissions. Print a copy of your minutes and file them chronologically in a binder reserved just for your PTO’s minutes.
File an electronic copy in a folder on your computer reserved just for PTO minutes. Distribute the minutes after the meeting using email or through your PTO’s website. Bring a copy to the next meeting for review and approval. Technically, the minutes are not finalized until the membership votes to approve them at the next meeting. If you need to make corrections after you have finalized the minutes, be sure to update the copy in your permanent secretary file, too.
Save a copy of any handouts or reports presented by committees or guest speakers at your PTO meeting. Include those documents with the corresponding meeting minutes in your permanent files. I agree with with both the author and bugga1989. For board meetings with active officers, just the facts are adequate, as the author states.
But that is woefully insufficient for PTA/O meetings attended by infrequent volunteers. Many people miss some meetings, but still want to know what happened so they can stay in the loop. So bugga1989 is correct that longer, explanatory minutes go a long way in getting such absentees ready for the next meeting.
To be effective, the longer, informative minutes have to be published to the website or the email blaster within a few days of the meeting. That is, if you wait a month to publish, you might as well publish the minimum, because any minutes are stale by then. We are a very small school and don't have a PTO Board. Part 2 (I am soooooo wordy!) And I am instituting Event/Program/T eam Reports this year with all the little details of how much food, etc. So we will have a tickler file.
I've sstarted posting our minutes on our Facebook page and hope to have all our documents there by the end of the year. This way when I leave again I am sure my 'how to' folder is passed on to the next person.
We hold elections in the fall, but I hope to change that this year so we can have a handoff and the new person has the summer to bone up on her (we SELDOM have men in charge of anything, go figure!) responsiblities and they will be WRITTEN down. Teams are new this year too. First of all, I guess I'm taking minutes ALL WRONG!!!
I always put the reason we decided to do something different, what worked, what didn't, and why we chose not to do something. I hope that this will help the people who come behind me avoid making my mistakes!!!!
I still keep them to two or three pages report included. Our planning meeting was 4 pages. Just think this is so important. Of course there were no minutes when I checked back in at my kid's school year before last (this isn't my first rodeo!) ao I kinda had to rely on what people remembered and that wasn't fun!!!! Just my view on things. Who's right and who's wrong?
That's for each of us to say for ourselves. I think BOTH ARE RIGHT and you should have BOTH options availiable.